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Vaulting
Competitions
Job specification for Secretary and
Treasurer.
The success of the day hinges also on the secretary and
the treasurer. Much of the work is done in advance. The role of the organizer
and the secretary are interchangeable. At a very small competition, one
person could carry out both these roles, but a larger competition requires
two people. The treasurer and the secretary roles are usually combined.
Skills:
Organization, communication, planning, awareness, diplomacy, drive, patience,
basic knowledge of book keeping, knowledge of Word and Excel packages an
advantage, must be able to bargain and negotiate costs, must be able to say
no!
Equipment: Must
ensure that all necessary equipment has been assigned to someone to bring. Have a copy of the BEV Rules.
- Responsible
for checking that the entries and fees paid correspond.
- Responsible
for checking BEV membership.
- Responsible
for Declarations, and ensuring that all changes are passed on to the
relevant people.
- Deals
with the press.
- Supervises
first aiders.
- Liaise
with owners of establishment.
- Ensure
competition arena is set up well in advance.
- Risk
assessment of area and ensure safe warm–up areas.
- Check
quiet area for declarations and scorers.
- Post
notice board with time and place for declaration, programme, judges
times,
Doctor,
vet, farrier details etc, and any other useful information.
- Ensure
that score-sheets are ready and in order.
- Ensure
Judges tables are all laid out. Paper, pens,
calculator, water, score-sheets for at least the first class, timer for
Judge A, BEV Rules
- Ensure
music centre is set up and operational.
- Give
programme to announcer, music person, steward, scorers.
- Welcome
judges and make sure writers meet up with them.
- Make
sure competition starts on time.
- Have
personnel standing by to give coffee to judges at appropriate time.
- Ensure
that score collecting teams are standing by.
- Keep
checking through the day with the scorers that they are receiving the
scores regularly.
- Ensure
that results sheets are posted ASAP
- Completes
log sheets.
- Ensure
prize giving takes place as soon as possible after the last class, and
supervise it.
- Tidies
the arena after the competition.
- Pays
all bills and costs, and keeps accounts up to date.
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